how to maintain chart of account

How to maintain chart of account

Firstly we open the peach tree. Then we click the option of open an existing company option. Then we check the select the option in main menu maintain and one box is open like this. And here we check the openion of chart of account.

when we select the option of chart of account,  A window is open.
Here we have a box of Account ID. in this box we gave the account number according to our question requirment and next press tab button.

Description  that is a next heading here we enter the names of account.

Next heading is account type.

In this openion we slect the type of account type either it is cash reciable payable assets etc etc …

we select types of account very carefully.we select account type according to description.

when we complet this we will save this with the option of save.

hat is a format which we have and according to this we will gave our Account I description and account type.

putting values according to above formate:-

on above window a question is given we use this series and account name in making chart of account.

Account ID is 105

Deception is cash in bank

Account type is cash

First of all we will move our cursor on account id and putting the no of 105 than we press the button of tab that will automatically move in deception here we enter the name of account cash in bank.

Than we also press the button that again move on our cursor of on cash type. Here we select our cash.

After that we will put the alt +s for saving this .

Similar we complete this format by giving there data.

After that when we complete this we will save all of this.

Method for open save our account

First of all we slect the button report and select the openion of GernalLedger.

Window of edit

In the cause of if we put wrong id we can change it

Enter an account ID and description for the account and account type select and select OK.

 

When we click it a box is open like this.

here we complet our all question requirmnt now we areable to watch our list,

And here we click the openion chart of account. And click here

Now we watch our list

That is a complete account .we  save our account ID, description and type.

How to enter begging balances

The method which we use for beginning balaces that are

First of all we make our account and enter there

Account ID Deception and Account type

When it is complete than we start begging balances .therefore we use a option

Here we enter our all balances which are given in question we will select our accounting year. That all work according to our question year.

selection of accounting period:- 

We all select our accounting period at the time of company making in this software. Then also time of enter begging balances we all select our accounting period because it is help out entrance in transaction.At the
time of selection we will keep in mind starting and ending time period.
select OK. peachtree show the begging balnce window.

When we click ok. After when we enter balances above list open and we enter all balances then we click ok for save this.

It have 5 column

Last two column are assets, expense that are exist in column and last column shows the amount of libiltes equity and income. the total balances should be equall.

Peachtree accounting:-

First of all we open a program that is peach tree when we open it. A list of program we see.

In it we select a option .here we click set up a new window and we click in it.

Now we want to setup a new company

New company setup introduction….

In this above window when we creating a new company.

It asked about:

Company name and address, accounting period, posting period and accounting method.

After that we click the next option. 

C0mpany information:-

In this step we enter the names in first row of company information.

Address line 1, 2 we will enter address in it.

City select zip

In it we enter that city which one we select our company.

Telephone

We will gave the telephone number which we use for company on that permanent basis.

Fax:-we will make our fax and gave necessary information in it.

Business type website etc ….

Putting required information we will  click on next button.

Chart of account:

In this step we have 5 option and we select 1 best option.

The first step tells about realtor services manufacturing or distribution companies

But in this option we use the option build your own companies. And then click the button next.

Accounting method:

When we select in previous to build your own company and click the button next. This window which is appear in front of us that is tells about different account method.

Accrual method and cash method

Accrual method that method which is tell about that time transaction record when it is occurrence

Cash method

That tell about we will record at the time of cash received and paid

In this step we select the accrual method. and click the next button.

Posting method

Tow tye of posting method

1 real time

It gave effect in journal ledger and trail balance and balance sheet.

2batch

Here we select the real time and click the next option.

Here we select the accounting period

That is mostly one year time period.whih is stared 1 January 2013

And than we click the next button.

That tell about we are complete our all step.